HESA Information Reporting Interface Service (IRIS)

The Higher Education Statistics Agency (HESA) is the official agency for collecting, analysing and disseminating quantitative information about higher education in the UK. Information about the most recent student data submission arrangements can be found on HESA’s website.

As part of HESA’s data collection system, data are extracted via the HESA Information Reporting Interface Service (IRIS) for use by HE and FE institutions in Wales.

The benefit of this system is that institutions get early sight of data that may be used to inform funding allocations to enable them to correct data at an early stage. It also forms part of the process for sign-off of End of Year Monitoring (EYM), part-time fee waiver, postgraduate taught (PGT) master’s bursaries, national measures and degree apprenticeships data.

HESA IRIS outputs and HEFCW sign off procedures

The 2019/20 IRIS output for Welsh institutions contains the following data extracts that require sign-off:

The EYM data must be signed off and returned to HEFCW using the IRIS output tables from the last IRIS transaction from which the 2019/20 HESA data is signed off on 6 November 2020.

You will find a sign off area to the bottom of the EYM tables 1a, 1b, 1c, 2, 3, 4, 5 and 6.  You are able to make changes to the IRIS EYM tables, with relevant changed cells highlighted in red and a covering email to explain the changes.

Signed tables will need to be checked, signed and sent back to us in HEFCW (hestats@hefcw.ac.uk) by Friday 27 November 2020.

Further information regarding sign off procedures and descriptions of the tables can be found in the circular End of Year Monitoring of Higher Education Enrolments 2019/20 (W20/25HE).

Institutions should download the student based national measures tables from the final IRIS output and provide them to HEFCW with any amendments or explanations required for 2019/20 students.

There is a sign off area at the bottom of each table which should be signed by the authorised signatory for national measures data and emailed to hestats@hefcw.ac.uk by Friday 27 November 2020.

Institutions should download the part-time fee waiver table from the final IRIS output and provide it to HEFCW with any amendments or explanations required so it shows the actual value of fee waivers for 2019/20 students.

The table should be electronically signed by the authorised signatory for the part-time fee waiver data and emailed to hestats@hefcw.ac.uk.

The signed IRIS table should be returned by Friday 27 November 2020.

Institutions should download the degree apprenticeship spreadsheet from the final IRIS output, add the additional information required in the columns highlighted in yellow in the ‘Enrolments sign off’ sheet, and then provide it to HEFCW with any other amendments or explanations required for 2019/20 students.

Both the summary table in the “sign off sheet” and the enrolments and additional information provided in the ‘Enrolments sign off’ sheet should be signed by the authorised signatory for degree apprenticeships data. If amendments are required on the ‘modules’ sheet then this should also be returned.

Note that the ‘Enrolments sign off’’ sheet will contain individualised data, therefore the degree apprenticeships spreadsheet must be returned to HEFCW via the Secure Upload area: https://transfer.hefcw.ac.uk/scu/, by Friday 27 November 2020.

You can obtain credentials for this area by contacting hestats@hefcw.ac.uk. When contacted, we will arrange to supply the credentials via an appropriate method that is in line with our information security policy.

The ‘Enrolments sign off’ sheet that forms part of this degree apprenticeship spreadsheet should not be emailed to us; please use the secure upload area as described above.

For extra guidance and to report any issues email hestats@hefcw.ac.uk.

Institutions should download the PGT master’s bursaries allocations monitoring table, which contains data for science, technology, engineering, mathematics and medicine (STEMM) and Welsh medium students as well as students aged 60 or over, from the final IRIS output and provide it to HEFCW with any amendments or explanations required for 2019/20 entrants.

The table should be electronically signed by the authorised signatory for the PGT master’s bursaries allocations monitoring data and emailed to hestats@hefcw.ac.uk by Friday 27 November 2020.

The outputs also contain the following data extracts:

  • Per capita funding
  • Premium funding: access and retention; disability, Welsh medium and expensive subjects
  • Postgraduate research training funding
  • Corporate strategy targets 
  • Franchised out summary
  • Income analysis data summary
  • Data quality reports [to follow]
  • Transparent approach to costing (teaching) (TRAC(T)) full-time equivalent data.

Supplementary information

Detailed information on the use of the data and extraction criteria can be found in circulars:

  • Higher Education Data Requirements 2020/21 (W20/30HE)
  • End of Year Monitoring of Higher Education Enrolments 2019/20 (W20/25HE)

We have produced a document  showing methodology used to estimate modules with unknown outcomes as part of the EYM extract.

The latest postcode files to be used as part of access and retention premium extraction and in the HEFCW national measures can be downloaded via the following links. Note that due to the size of the files it is advisable to right click on the link and select ‘save as’.

For extra guidance and to report any issues email hestats@hefcw.ac.uk.

In working through your IRIS outputs, if you have suggestions or improvements we could make to the following year’s IRIS system and outputs, we welcome any feedback.