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HESA Information Reporting Interface Service (IRIS)

The Higher Education Statistics Agency (HESA) is the official agency for the collection, analysis and dissemination of quantitative information about higher education in the UK. Information regarding the most recent student data submission arrangements can be found on HESA's website.

As part of HESA's data collection system, data are extracted via the HESA Information Reporting Interface Service (IRIS) for use by HE and FE institutions in Wales. The benefit of this system is that institutions get early sight of data that may be used to inform funding allocations to enable them to correct data at an early stage, and it also forms part of the process for sign off of End of Year Monitoring (EYM) data.

The 2017/18 IRIS output for Welsh institutions contain the following data extracts:
  • End of Year Monitoring (EYM)
  • Per capita funding
  • Premium Funding: Access and Retention; Disability, Welsh Medium and Expensive Subjects
  • Postgraduate Research Training funding
  • Corporate strategy targets
  • Franchised out summary
  • Income Analysis data summary
  • HEFCW part-time fee waiver scheme students
  • Data quality reports

Detailed information on the use of the data and extraction criteria:

Higher Education Data Requirements 2018/19

We have produced a document showing methodology used to estimate modules with unknown outcomes as part of the EYM extract.

The latest postcode files to be used as part of Access and Retention premium extraction and in the Corporate Strategy Target extractions can be downloaded via the following links.  Please note that due to the size of the files it is advisable to right click on the link and select 'save as'.

Low participation postcodes eligible for access and retention funding (txt file)

Community First postcodes eligible for access and retention funding (txt file)

Low participation postcodes for use in Corporate Strategy Targets(csv file)

Widening access postcodes for use in Corporate Strategy Targets(csv file)

EYM sign off procedure

The EYM data must be signed off and returned to HEFCW using the IRIS output tables from the last IRIS transaction from which the 2017/18 HESA data is signed off on 2 November 2018.

You will find a sign off area to the bottom of the EYM tables 1a, 1b, 1c, 2, 3, 4 and 5.  Please note that you are able to make changes to the IRIS EYM tables, with relevant changed cells highlighted in red and a covering email to explain the changes.

Signed tables will need to be checked, signed and sent back to us in HEFCW ( by Friday 16 November 2018.

Further information regarding sign off procedures and descriptions of the tables can be found in the circular End of Year Monitoring of Higher Education Enrolments 2017/18 (W18/16HE).

Part-time fee waiver sign off procedure

Institutions should download the part-time fee waiver table from the final IRIS output and provide it to HEFCW with any amendments or explanations required so it shows the actual value of fee waivers for 2017/18 students.

The table should be electronically signed by the authorised signatory for the part-time fee waiver data and emailed to

The signed IRIS table should be returned by Friday 16 November 2018.

For extra guidance and to report any issues please email

In working through your IRIS outputs, if you have suggestions or improvements we could make to the following year's IRIS system, we welcome any feedback.

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